Room Set Up Details

Even the greatest speech can be viewed as ineffective when the room set-up is not optimal. To help ensure that Gavin’s program meets your expectations and fulfills the ultimate benefit of your audience, please review the A/V requests below and let us know if there are any challenges.

Gavin is flexible and will work with your A/V capabilities and your technicians to maximize the effectiveness of your platform.


Wireless lavaliere (tie clip) microphone .

AV equipment

Please place AV control centre and an AV technician in the back of the room. Depending upon the speech and the requirements Gavin will bring audio and visual props on a USB key or laptop. Please liaise with us during booking for specific requirements.


If possible, set the room up theatre or classroom style with two side isles and no center isle. If this is not possible please contact us with your room sizes and delegate numbers so that we can advise.

Position the first row about five to six feet from the stage. The stage should be positioned in the middle of the front wall of the room with steps off the front. Stage size and height appropriate for room size.

Gavin will require one bar stool or chair and a small, draped table on the stage, with room for water and miscellaneous items. We would prefer a lectern placed in one corner of the stage.

Room environment

A bright stage will help keep audience focus at the front of the room. Gavin will utilize the entire stage area and will stay toward the front edge but he may venture into the audience. If the room has any spotlights, please aim them for a general wash of the front of the stage.

People are more alert in brightness. Dim the lighting on the screens but keep the house lights up full.

A cool room produces an alert audience, a warm room produces a drowsy audience. A cold room produces a distracted audience, and a hot room produces an irritated audience. The actual room temperature should be somewhere between 19-20 degrees Celsius.

Recording of presentation

The material to be presented is protected by copyright. Audio and / or video recording is permitted and encouraged as this will provide a powerful motivation and education tool for your delegates. A separate recording agreement must be signed prior to the event.

To set your next conference, event or AGM light, call 0845 838 5958 to book sales motivational speaker Gavin Ingham now.